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[minor] [docs] docs for perpetual inventory

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Nabin Hait
2013-09-18 15:20:44 +05:30
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docs/user/stock/docs.user.stock.periodic_to_perpetual.md Normal file
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---
{
"_label": "Migration from Periodic Inventory"
}
---
Migration from Periodic Inventory is not a one click setting, it involves some special steps. As Perpetual Inventory always maintains a sync between stock and account balance, it is not possible to enable it with existing Warehouse setup. You have to create a whole new set of Warehouses, each linked to relevant account.
Steps:
- Nullify the balance of account heads (stock-in-hand / fixed-asset) which you are using to maintain available stock value, through a Journal Voucher.
- As existing warehouses are linked to stock transactions which does not have corresponding accounting entries, those warehouses can not be used for perpetual inventory. You have to create new warehouses for the future stock transactions which will be linked to their respective accounts. While creating new warehouses, select an account group under which the child account for the warehouse will be created.
- Setup the following default accounts for each Company
- Stock Received But Not Billed
- Stock Adjustment Account
- Expenses Included In Valuation
- Cost Center
- Activate Perpetual Inventory
> Setup > Accounts Settings > Make Accounting Entry For Every Stock Movement
![Activation](img/accounting-for-stock-1.png)
<br><br>
- Create Stock Entry (Material Transfer) to transfer available stock from existing warehouse to new warehouse. As stock will be available in the new warehouse, you should select the new warehouse for all the future transactions.
System will not post any accounting entries for existing stock transactions submitted prior to the activation of Perpetual Inventory as those old warehouses will not be linked to any account. If you create any new transaction or modify/amend existing transactions, with old warehouse, there will be no corresponding accounting entries. You have to manually sync stock and account balance through Journal Voucher.
> Note: If you are already using old Perpetual Inventory system, it will be deactivated automatically. You need to follow the above steps to reactivate it.

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docs/user/stock/docs.user.stock.warehouse.md
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In ERPNext, every different company can have a separate Warehouse. Every Warehouse will belong to a specific company. User can get company wise accurate stock balance. The Warehouses are saved with their respective company’s abbreviations. This facilitates in identifying which Warehouse belongs to which company, at a glance.
In ERPNext, every Warehouse must belong to a specific company, to maintain company wise stock balance. The Warehouses are saved with their respective company’s abbreviations. This facilitates in identifying which Warehouse belongs to which company, at a glance.
You can include user restrictions for these Warehouses. In case you do not wish a particular user to operate on a particular Warehouse, you can refrain the user from accessing that Warehouse.
### Merge Warehouse
In day to day transactions, if duplicate entries are done by mistake resulting in duplicate Warehouse, these mistakes can be rectified. Duplicate records can be merged into a single Warehouse. Enter the place where you want to keep all the warehouse records. Click on the Merge button. Once this transaction is done, delete the empty Warehouse.
ERPNext system maintains stock balance for every distinct combination of Item and Warehouse. Thus you can get stock balance for any specific Item in a particular Warehouse on any particular date.
In day to day transactions, duplicate entries are done by mistake, resulting in duplicate Warehouses. Duplicate records can be merged into a single Warehouse. Enter the correct Warehouse and click on the Merge button. The system will replace all the links of wrong Warehouse with the correct Warehouse, in all transactions. Also, the available quantity (actual qty, reserved qty, ordered qty etc) of all items in the duplicate warehouse will be transferred to the correct warehouse. Once merging is done, delete the duplicate Warehouse.
> Note: ERPNext system maintains stock balance for every distinct combination of Item and Warehouse. Thus you can get stock balance for any specific Item in a particular Warehouse on any particular date.