feat: add exchange rate & base field in advance payment ledger, set exchange rate in journal entry on every refresh

erpnext/accounts/doctype/advance_payment_ledger_entry/advance_payment_ledger_entry.js

@@ -1,8 +1,9 @@
 // Copyright (c) 2024, Frappe Technologies Pvt. Ltd. and contributors
 // For license information, please see license.txt
 
-// frappe.ui.form.on("Advance Payment Ledger Entry", {
+frappe.ui.form.on("Advance Payment Ledger Entry", {
-// 	refresh(frm) {
+	refresh(frm) {
-
+		frm.set_currency_labels(["amount"], frm.doc.currency);
-// 	},
+		frm.set_currency_labels(["base_amount"], erpnext.get_currency(frm.doc.company));
-// });
+	},
+});

erpnext/accounts/doctype/advance_payment_ledger_entry/advance_payment_ledger_entry.json

@@ -10,8 +10,10 @@
   "voucher_no",
   "against_voucher_type",
   "against_voucher_no",
-  "amount",
   "currency",
+  "exchange_rate",
+  "amount",
+  "base_amount",
   "event",
   "delinked"
  ],
@@ -76,13 +78,29 @@
    "fieldtype": "Check",
    "label": "DeLinked",
    "read_only": 1
+  },
+  {
+   "depends_on": "base_amount",
+   "fieldname": "base_amount",
+   "fieldtype": "Currency",
+   "label": "Amount (Company Currency)",
+   "options": "Company:company:default_currency",
+   "read_only": 1
+  },
+  {
+   "depends_on": "exchange_rate",
+   "fieldname": "exchange_rate",
+   "fieldtype": "Float",
+   "label": "Exchange Rate",
+   "precision": "9",
+   "read_only": 1
   }
  ],
  "grid_page_length": 50,
  "in_create": 1,
  "index_web_pages_for_search": 1,
  "links": [],
- "modified": "2025-07-29 11:37:42.678556",
+ "modified": "2025-11-13 12:45:03.014555",
  "modified_by": "Administrator",
  "module": "Accounts",
  "name": "Advance Payment Ledger Entry",

erpnext/accounts/doctype/advance_payment_ledger_entry/advance_payment_ledger_entry.py

@@ -19,10 +19,12 @@ class AdvancePaymentLedgerEntry(Document):
 		against_voucher_no: DF.DynamicLink | None
 		against_voucher_type: DF.Link | None
 		amount: DF.Currency
+		base_amount: DF.Currency
 		company: DF.Link | None
 		currency: DF.Link | None
 		delinked: DF.Check
 		event: DF.Data | None
+		exchange_rate: DF.Float
 		voucher_no: DF.DynamicLink | None
 		voucher_type: DF.Link | None
 	# end: auto-generated types

erpnext/accounts/doctype/journal_entry/journal_entry.js

@@ -111,6 +111,10 @@ frappe.ui.form.on("Journal Entry", {
 		}
 
 		erpnext.accounts.unreconcile_payment.add_unreconcile_btn(frm);
+
+		$.each(frm.doc.accounts || [], function (i, row) {
+			erpnext.journal_entry.set_exchange_rate(frm, row.doctype, row.name);
+		});
 	},
 	before_save: function (frm) {
 		if (frm.doc.docstatus == 0 && !frm.doc.is_system_generated) {

erpnext/accounts/doctype/journal_entry/journal_entry.py

@@ -1767,7 +1767,7 @@ def get_exchange_rate(
 
 		# The date used to retreive the exchange rate here is the date passed
 		# in as an argument to this function.
-		elif (not exchange_rate or flt(exchange_rate) == 1) and account_currency and posting_date:
+		elif (not flt(exchange_rate) or flt(exchange_rate) == 1) and account_currency and posting_date:
 			exchange_rate = get_exchange_rate(account_currency, company_currency, posting_date)
 	else:
 		exchange_rate = 1

erpnext/accounts/doctype/payment_entry/payment_entry.py

@@ -1437,6 +1437,7 @@ class PaymentEntry(AccountsController):
 						else allocated_amount_in_company_currency / self.transaction_exchange_rate,
 						"advance_voucher_type": d.advance_voucher_type,
 						"advance_voucher_no": d.advance_voucher_no,
+						"transaction_exchange_rate": self.target_exchange_rate,
 					},
 					item=self,
 				)

erpnext/accounts/utils.py

@@ -594,7 +594,11 @@ def check_if_advance_entry_modified(args):
 				q.inner_join(payment_ref)
 				.on(payment_entry.name == payment_ref.parent)
 				.where(payment_ref.name == args.get("voucher_detail_no"))
-				.where(payment_ref.reference_doctype.isin(("", "Sales Order", "Purchase Order")))
+				.where(
+					payment_ref.reference_doctype.isin(
+						("", "Sales Order", "Purchase Order", "Employee Advance")
+					)
+				)
 				.where(payment_ref.allocated_amount == args.get("unreconciled_amount"))
 			)
 		else:
@@ -1906,8 +1910,19 @@ def get_payment_ledger_entries(gl_entries, cancel=0):
 
 				if gle.advance_voucher_no:
 					# create advance entry
+					base_amount, exchange_rate = (
+						(dr_or_cr, gle.transaction_exchange_rate)
+						if gle.advance_voucher_type == "Employee Advance"
+						else (None, None)
+					)
 					adv = get_advance_ledger_entry(
-						gle, against_voucher_type, against_voucher_no, dr_or_cr_account_currency, cancel
+						gle,
+						against_voucher_type,
+						against_voucher_no,
+						dr_or_cr_account_currency,
+						cancel,
+						base_amount,
+						exchange_rate,
 					)
 
 					ple_map.append(adv)
@@ -1917,13 +1932,15 @@ def get_payment_ledger_entries(gl_entries, cancel=0):
 	return ple_map
 
 
-def get_advance_ledger_entry(gle, against_voucher_type, against_voucher_no, amount, cancel):
+def get_advance_ledger_entry(
+	gle, against_voucher_type, against_voucher_no, amount, cancel, base_amount=None, exchange_rate=None
+):
 	event = (
 		"Submit"
 		if (against_voucher_type == gle.voucher_type and against_voucher_no == gle.voucher_no)
 		else "Adjustment"
 	)
-	return frappe._dict(
+	aple = frappe._dict(
 		doctype="Advance Payment Ledger Entry",
 		company=gle.company,
 		voucher_type=gle.voucher_type,
@@ -1937,6 +1954,12 @@ def get_advance_ledger_entry(gle, against_voucher_type, against_voucher_no, amou
 		delinked=cancel,
 	)
 
+	if base_amount is not None:
+		aple.base_amount = base_amount
+	if exchange_rate is not None:
+		aple.exchange_rate = exchange_rate
+	return aple
+
 
 def create_payment_ledger_entry(
 	gl_entries, cancel=0, adv_adj=0, update_outstanding="Yes", from_repost=0, partial_cancel=False